Privacy Policy

Last Updated: 18.11.2025

Welcome to Wine With Polly (“we,” “our,” or “us”). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website or subscribe to our mailing list.

This policy complies with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

By using our website or subscribing to our mailing list, you agree to this Privacy Policy.

Contact Email: polly@winewithpolly.co.uk

When you subscribe to our mailing list, we may collect:

• Email address
   
• Name (optional)
   
• Any additional information you voluntarily provide
   

When you visit the Wine With Polly website, we may collect:

• IP address
   
• Browser type and version
   
• Pages visited and time spent on them
   
• Referring URLs
   
• Device information
   

This information helps us improve our website and ensure it functions properly.

Under UK GDPR, we process your personal data based on:

• Consent – when you sign up to receive our mailing list or marketing emails.
   
• Legitimate interests – for website analytics, security, and improving user experience.
   
• Legal obligations – if we are required to disclose data for compliance reasons.
   

You may withdraw consent at any time by using the unsubscribe link in our emails or by contacting us.

We use your information to:

• Send Wine With Polly newsletters, updates, and promotional content
   
• Manage and improve our website and services
   
• Respond to your enquiries
   
• Perform analytics and site performance monitoring
   
• Comply with legal obligations
   

We do not sell or rent your personal data to third parties.

Under PECR, we only send you marketing emails if:

• You have expressly opted in, or
   
• You are an existing customer who signed up under the “soft opt-in” rules (if applicable)
   

You can opt out at any time by clicking unsubscribe in any email.

We may share your data with:

• Email service providers (e.g., newsletter or CRM platforms)
   
• Website hosting and analytics providers
   
• Legal or regulatory authorities, if required by law
   

We do not share data with third parties for unrelated advertising purposes.

If any of our service providers are located outside the UK, we ensure appropriate safeguards are in place, such as:

• UK-approved Standard Contractual Clauses (SCCs)
   
• Adequacy regulations recognised by the UK government
   

You may contact us for details.

We implement reasonable technical and organisational measures to protect your data from:

• Unauthorised access
   
• Loss or misuse
   
• Alteration or disclosure
   

However, no method of online transmission is entirely secure.

We retain your personal data only as long as necessary for:

• Sending you marketing emails (until you unsubscribe)
   
• Fulfilling the purposes described in this policy
   
• Meeting legal, accounting, or reporting requirements
   

When data is no longer necessary, we securely delete or anonymise it.

You have the right to:

• Access your personal data
   
• Rectify inaccurate or incomplete data
   
• Erase your data (“right to be forgotten”)
   
• Object to processing, including marketing
   
• Restrict processing
   
• Data portability
   
• Withdraw consent at any time
   

To exercise these rights, contact us at [Your Contact Email].

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://www.ico.org.uk

Wine With Polly may use cookies or similar technologies for:

• Website performance
   
• Analytics
   
• Remembering preferences
   

You can manage or disable cookies through your browser settings.
A separate Cookie Policy can be provided if needed.

Wine With Polly may contain links to third-party websites.
We are not responsible for the privacy practices or content of those sites.

We may update this Privacy Policy to reflect legal, technical, or business changes.
The “Last Updated” date will always indicate when the latest version was published.

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Wine With Polly
Email: polly@winewithpolly.co.uk